Frequently asked questions

What is proofreading?

In a traditional publishing house, the copyeditor works with text (copy) in its ‘raw’ state and prepares it for publication before handing over to the typesetter. The proofreader then makes the final checks on the finished proof – it’s the quality control stage of publishing, making sure the finished proof is indeed ready for publication.

The Society for Editors and Proofreaders (of which I am a member) explain the differences between a copyeditor and a proofreader very clearly.

However, the work I do is mainly for clients in the non-publishing world where the lines between a copyeditor and a proofreader tend to be a bit more blurred! The type of work that my clients expect from me would more accurately be called a proof-edit – a combination of copyediting and proofreading. However, for simplicity’s sake, I refer to the work I do as proofreading throughout my website.

Why should I get my work proofread?

As you’ll know if you've ever read a piece of writing littered with errors, factual mistakes or inconsistencies, poorly written text can be very distracting at best. At worst, it can make your publication look unprofessional and unreliable, and may even ruin the reputation of your brand.

It’s incredibly difficult to proofread your own work. Because you are so used to seeing what’s in front of you, it’s not always easy to identify the errors. Hiring a trained pair of eyes to proofread your writing can cut the risk of alienating your audience, whether you are publishing a website, blog or business documents, sending out newsletters or e-shots to your mailing list, getting business cards, menus, flyers or posters printed, compiling your CV and cover letter to apply for a new job, submitting an essay, dissertation or thesis, or any other form of written communication.

If you rely on your website or blog for your income, as well as damaging your brand, poorly written copy may also affect your bank balance. It’s absolutely essential that your content reads well and is error-free as this helps to instil confidence and trust in your brand – an important consideration if you want to retain existing customers and attract new ones.

Get in touch to discuss how we can work together and to receive a no-obligation quote.

What kind of documents do you proofread?

I generally work with non-fiction, including website pages, blogs, marketing materials, business documents, theses and dissertations, CVs, etc. Basically, any written communications that you’ll be putting in front of an audience.

Documents are proofread on screen using Track Changes in MS Word. This allows you to review all corrections and changes that I have suggested, and to accept or reject them. I can also proofread PDFs using the correction tools in Adobe Reader, or I can proofread on paper using BSI mark-up.

If you would like your website or blog to be proofread, I can either import your pages into MS Word and use Track Changes as I would for any other Word document, or you can give me permission to access your CMS and I will make any amendments directly, so you won’t have to do a thing!

No project is too big or too small, so do get in touch to discuss your requirements.

What will you be looking for?

My job is to make sure your writing is the best that it can be. I’ll go through your text meticulously, word by word and line by line, fixing spelling, grammar, punctuation and syntax errors. If you hire me to proofread your website or blog, I will also check that your links work.

When your writing has been thoroughly checked, your text will:

• adhere to your preferred style guide

• be free from errors, inconsistencies and repetition

• be accurate

• observe the conventions of good writing

• be clearly presented and easy to read

How much does it cost?

As projects vary in size, scope and design, we’ll need to have a full discussion of your specific requirements (usually via email so both parties have a record of our discussion). I can then provide you with a personalised quote reflecting the length and content of your project, how much work is required to get your text into shape, and how quickly you need it completed. I may need a representative sample of your text so that I can provide an accurate quote.

Contact me with an outline of your project, an approximate word or page count and your proposed schedule, and I will get back to you as soon as possible (usually within 24 hours).

Do you have any special packages or discounts?

Yes! I offer a range of packages and discounts for small businesses, students, musicians and venues.

How do I pay you?

I accept payment via bank transfer. My details will be supplied on your invoice.

My question isn’t here – how do I contact you?

Please contact me here if you have further questions about how I can help you.